Encanta Echo                           May 2020
Welcome to Edition 2 of Encanta Echo for 2020.

This day back in 2002, a nervous twenty something year old stepped into the offices of a company called EventEdge to embark on a journey anticipated to only last 6 months. Fast forward 18 years one merge, two name changes and three owners later who would have thought that this woman would become the Managing Director of Encanta.

May 6th always holds a special place for me as I celebrate my time at a company that I have grown up with and shared so many highs and lows. It also reminds me of the clients I have worked with over the years that have been part of that journey including Dr Martin Blake, chair of the 2004 RANZCR ASM and whom I continue to see at RANZCR ASMs 15 years later with his wife Tracy; or John Goodall, Chair of the RTSA’s CORE 2008 local organising committee and 10 years later we were there to see him awarded life member status when we delivered CORE 2018.

I have been blessed to have been given opportunities to professionally grow in this business and mentored by icons of our industry including Kate Clarke, Debbie-Ann Scott and Alison Petrie. Particularly Debbie-Ann who shared her business with me, inviting me to become a shareholder in 2007 which opened the doors to endless possibilities. My husband Jason and our two children Grace (10) and Max (6) have shared that ride and who remind me now more than ever as we battle through unchartered waters they love me and know I am doing the very best I can.

So, there you have it, a heart on my sleeve feel good shout out to say thank you. Thank you to those mentors that have driven me over the years, to a family that has loved, supported and never questioned me and the many clients that have placed their trust in my hands.

Enjoy the latest edition of the Encanta Echo and don’t forget Mother’s Day this Sunday 10th May!

Time to rewind

he Encanta team finished 2019 with our largest event to date, with more than 6000 young Catholics joining together for the Australian Catholic Youth Festival at the Perth Convention and Exhibition Centre. Encanta Event Coordinator, Nakita Rogers managed the registration and accommodation requirements for the event and whilst complex did so with her cool, calm and composed nature she brings to all her events. Below Nakita looks back on ACYF 2019 and why it was an event to be remembered!

What are the first three words that come to mind when you hear ACYF?
‘Next level, passion & collaboration’. The electricity and energy of being involved with the coordination of over 6000 attendees and working collectively with the team and each committee really bought the ACYF vision from page to stage and seeing this come to life onsite was an incredible moment.

What made ACYF 2019 different to your usual role?
Besides the scale of the event, each group varied in size from 20 - 500 participants. The groups were led by a group coordinator (depending on the size of the group there may have been several group leaders), it was my job and our duty of care to ensure thorough checks of registrations were made during the registration process and ensure all over 18s in leadership roles provided working with children and/or police clearances. The age of the participants varied widely from 14 – 30 with females representing over half the attendees, the risk mitigation around the safety and atmosphere of all participants was paramount.

What was your most challenging aspect of ACYF and what did you learn?
Sensory overload for the entire festival, not only for us but the participants also. To combat this, our team had briefings at the start and end of each day to discuss additional ways to support each other and signs to look for in participants who may have been becoming overwhelmed so that we could refer them to the mental health first aid team. Upstairs on level three there was a well-being zone and an experiential prayer space that allowed participants/staff/volunteers a quiet space to reflect or to take a moment away from all the excitement and energy.
Going virtual
HUGO HGM 2020 
The 24th Human Genome Meeting took place on 5th April and was Encanta's second Virtual Conference for 2020. With the assistance of JPL Media, this Netflix of Scientific Talks brought to the virtual world four insightful days, with plenary, symposium and workshop sessions lead by some of the most knowledgeable speakers in their field.

The Virtual HUGO HGM was achieved by the continued support of 27 Sponsors and 26 Exhibitors which Encanta managed to provide alternative entitlements for throughout the online program. 

Encanta alongside the online meeting provider coordinated over 150 presentations that ran concurrently across the three days which covered a broad range of themes from genome function, genome therapies, rare disease and clinical application and included over thirty invited speakers which were equally gender diverse and participated from across the globe. There were also presentations from those based in low income countries who had been awarded grants.
Staff Profile
Nicolle Davey
Nicolle brings a diverse range of skills to her role with over 15 years’ experience in events, sales, business development and marketing in the tourism, hospitality, conference and events industries. Prior to joining us, Nicolle worked with the Perth Convention Bureau for over two years promoting Perth and Western Australia as a business events destination, starting in the Business Development team before heading up the Stakeholder Relations team.
Supplier Shoutout
Just the thing to lift morale in these trying times. ICMI have been partnering with some of their clients to provide some morale boosting, good humour to lift the spirits of team members whilst they are in iso. Recently ICMI delivered a 30 minute online event with Dave Hughes, star of Hughesy, We Have a Problem and comedian Dave O’Neil answering team problems and included a live comment section.
With so many webinars being delivered at the moment, perhaps consider chatting to the ICMI team about alternative methods to deliver content in an online environment and still getting the message across. Further information contact Brad Hopes ICMI, +61 414 453 100
Community Highlight
Crown Perth
Foodbank WA Partnerships and Development Manager, Andrew Wilkinson, said the organisation provides half a million meals to West Australians and the need is expected to increase given the escalating COVID-19 crisis. Crown have been donating 125 kg of soup to Foodbank each week amounting to over 123,500 kg of soup since the partnership began in 1999. This is distributed to registered Foodbank WA charities and used to run lunch services and feed the homeless. Read more... 
East Coast Event Coordinator Faith Gasparini, shares how she found her Zen as a late comer to yoga and wow look at her poses now!
12 months ago I stepped into an uncomfortably heated room as a midweek break from a fairly physical football and rowing program with zero desire to become a croptop-wearing yogi. Plainly I was looking for another way to keep strength in the off season and this looked like a pretty easy way to do it - oh how wrong I was! Strength aside you're told to 'set an intention' at the start of each class which sounded far too yoga-like for me. Instead I told myself to simply concentrate only on what I was doing for the next 60 minutes. A year later I still can't concentrate for the whole 60 minutes however it has unlocked a completely different way of switching off my mind each week which is very fitting for 2020. If all else fails every yoga class finishes with a fancy word for 'a nap,' so it's always a win-win!
Team Recipe
Team Member, Diana Sarich has been busy in the kitchen making some incredible desserts. Here's her Chocolate Key Lime Pie recipe!  
300g digestive biscuits (McVitties)
50g dark chocolate chips
1 x 15ml tablespoon cocoa powder
50g soft unsalted butter
1 x 397ml can sweetened condensed milk, preferably chilled
300ml double cream
4-5 limes to give you approx. 175ml lime juice and 2 x 15ml tablespoons of finely grated zest
Lime zest
1 square best-quality dark chocolate
1 x 23cm x 5cm deep fluted tart tin with loose base
  1. In a food processor combine all crust ingredients and combine until it forms a damp sandy consistency.
  2. Press into a springform pan pushing crumbs up the side of the pan. Refrigerate for several hours.
  3. Grate lime zest and set aside for topping.
  4. Squeeze juice from limes – you will need 175ml and if your limes are small you may need more than the amount listed.
  5. Place condensed milk and lime juice in a mixing bowl and whisk together.
  6. Add double cream to mixing bowl and whisk until mixture is well combined and thick.
  7. Spoon mixture into chilled crust and smooth the top using the back of a spoon. Chill for at least 4 hours but best overnight.
  8. Prior to serving, sprinkle grated lime zest and grated dark chocolate on top. Do not miss this step.
  9. To serve, remove from springform pan and serve immediately – pie will soften if left at room temperature
Meet the mothers
Lexie & Anne
Mum has always been one of my greatest supporters, from the teary airport goodbyes when I packed up and moved to London to pursue adventure (for which I have to thank for introducing me to the events industry!), to encouraging me to move from Perth to her home town of Melbourne to set up the Encanta East Coast office. She is the kindest, most selfless person I know, and would do anything for her four children and nine grandchildren.
Renee and Anthea
My hardworking ethic is thanks to my Mum and in fact it is thanks to her that I got my first taste of the conference business when I used to pack satchels when I was 10 years old for the Association she worked for! My Mum is a strong, resilient woman and I am so proud of all she has achieved.
Jade and Pia
My mum has always encouraged my sister and I to travel the world as much as possible. This is the time we visited Buckingham Palace and got to see the whole royal family (by complete accident). That’s the Queen in yellow behind us on the balcony!
Warm Fuzzy
Grace and Max have been busy drawing rainbows and all sorts of chalk drawings in the Encanta car park, it certainly keeps us smiling as we walk into the office.
That's all from us - cheers!
The Encanta Bunch
Encanta acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our clients live and work, and to their Elders, past, present and emerging. We pay respect to the Whadjuk people of the Noongar Nation as the Traditional Custodians of the land on which Encanta’s head office stands.
Copyright © 2020 Encanta Event Management, All rights reserved.

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